Action plan 2025

Released: Saturday, January 18, 2025

ACTION PLAN 2025 INTRODUCTION In 2025, we will focus on maintaining and developing the services offered to Serveri’s members. The goal is to improve the quality and diversity of services and ensure the financial sustainability of the association. To secure funding, we will continue forming cooperation agreements with companies and seek new fundraising methods. In terms of events, the goal is to provide as many free activities as possible for members while keeping fees for non-members reasonable. In the upcoming year, we will continue advancing projects from previous terms, especially stabilizing and expanding corporate partnerships. We also aim to strengthen and institutionalize cooperation with the Department of Computer Science and the faculty by increasing meetings with department and faculty representatives. We want to increase the participation of members outside the board in the planning and organization of events. This promotes community activity and ensures all members can influence the association's operations. --- **BOARD OPERATIONS** During its organizational meeting, the board will define the responsibilities of each board member to ensure everyone is motivated and committed. Responsibilities must be clearly defined and evenly distributed for efficient and managed operations. The board will ensure that all official documents are systematically recorded and stored for future access. Data will be stored in a selected cloud service where documents are clearly organized. All board members will have access unless there are justified reasons to restrict it. After the organizational meeting, the board will inform members, the Department of Computer Science, ISYY, other subject associations, and sister organizations of the new board composition. Updates will be made to the website, and the chair and secretary will ensure changes are registered with the Finnish Patent and Registration Office. The chair and treasurer will handle updates for the bank. The chair will arrange the spring meeting and ensure all required documents are prepared accordingly. Coordination with the previous year’s board and auditors will be maintained. In 2025, the board will create a light training package for meeting procedures to improve the efficiency and decision-making of board meetings. The 2024 board will support the onboarding. Members are encouraged to participate in ISYY's training. After the autumn meeting, the newly elected board will meet with the current board to review the state of the association and ongoing projects. Meeting minutes should follow good documentation practices, and sensitive data will be redacted from published versions. The board will consider members’ feedback through surveys to guide development. Responsibilities also include distributing and restocking items like organization shirts and overall patches. The Kide.App member registry will be maintained. New members are approved during board meetings and added to the email list. The board will remind members of membership fees in the fall and inform new students about membership benefits. The board appoints student representatives to working groups and committees. Representatives keep in contact with the board, especially regarding education and student affairs. The chair will ensure the new board gains access to Serveri’s files at the start of the year and remove access from the previous board. The chair will manage internal communications and change the codes of Serveri’s padlocks. Codes and passwords will be shared appropriately. The system & maintenance officer updates the website and manages board access to the cloud service. The board is also responsible for the cleanliness and comfort of the Serveri office space. --- **ACTIVITIES** In 2025, Serveri will organize a variety of leisure events such as sports trials and student parties, independently and with other subject associations. The aim is to promote interdisciplinarity and provide diverse experiences. If financially feasible, the board may plan a large student event exclusive to Serveri, possibly interdisciplinary, to increase visibility and support student culture. In the fall, the board will handle overalls orders and distribution for new students and organize a new overall patch design contest. Winning designs will be produced for sale. Organization shirts and other items for members will be restocked early in the year. More songbooks will be ordered if needed. --- **EVENTS** Event officers are responsible for major events like **WabuDeBug, Introduction BBQs and Saunas, IT-Rekry**, and **JouluBugi**, which should proceed as planned. Traditional events also include the **Vuorilampi excursion, Grill Season Opening, Gradet**, and **May Day Secret Bar Tour**. Most events will be free for members unless significant costs arise. The board will assess such cases individually. Cooperation with other subject associations continues actively. A **winter event** is planned with **Skripti ry** and possibly others. The date for IT-Rekry in 2025 will be decided by the board. In 2024, it was held on November 19. --- **SPORTS** The organization continues to support members' sports activities. Sports sessions are now shared with Socius, Hyeena, and Kvantti, promoting interdisciplinary engagement. Serveri will arrange more sports trials for members. --- **ALUMNI ACTIVITIES** In 2025, Serveri will strengthen ties with **ServeriAlumnit ry**. An alumni liaison will be selected. The goal is to collaborate more with graduates and develop projects like diplomas with alumni support. --- **FUNDRAISING AND FINANCE** Serveri’s income mainly comes from membership and sponsorships, including overall patch sales and corporate deals. Efforts will continue to make partnerships more profitable and sign long-term agreements. The treasurer ensures accurate cash register bookkeeping and deposits cash to minimize on-hand amounts. The board will define bank access rights during the organizational meeting. The chair ensures rights are updated with the bank, new online banking credentials are issued, and the old card is canceled. The treasurer regularly checks the mailbox, pays incoming invoices, and executes payment orders on time. --- **COMMUNICATION** The communications officer handles general information sharing with members, other organizations, and necessary parties. They also ensure the website is up to date and manage the Facebook page. They and the event officers will promote events on **Instagram, Telegram, Facebook, and Kide.App**. Announcements are made two weeks prior (at minimum one week) via the official Telegram channel, with reminders closer to the event. Larger events may also be promoted via **ISYY’s Wiikko-Ärsyke** and the department. Key events are communicated to other associations’ communication officers. Communication is kept consistent across Telegram, Instagram, and the website. The board ensures ISYY, the department, and UEF communications reach members. --- **ANNIVERSARY CELEBRATIONS** Serveri traditionally holds anniversary celebrations every five years and will not hold one in 2025. However, the board may consider hosting them more frequently. The decision about a 2025 anniversary sits party is at the board’s discretion. --- **ADVOCACY** Advocacy will focus on educational and social policies. An **anti-harassment contact person** will be appointed to handle issues involving students or staff. The advocacy team participates in university-wide interdisciplinary activities and works closely with the department to improve teaching. --- **EDUCATIONAL POLICY** The board continues the educational policy strategy approved in autumn 2012 unless a change is deemed necessary in 2025. The board advances educational goals by collecting course feedback, meeting regularly with staff, and influencing curricula to align with working life needs. Collaboration continues with Skripti and the student union. On May Day, the best lecturer of the year is awarded based on member votes. --- **SOCIAL POLICY** Tutors are selected together with the department. The board organizes a tutor training event in addition to the university’s own. The board influences scheduling to ensure tutoring time for 1st and 2nd-year students. It assists tutors and arranges presentations on professional and student organizations. Efforts are made to promote inclusivity, student well-being, and community through communication, events, and surveys. Cooperation with the student union is strengthened for well-being and community building. --- **STUDENT RECRUITMENT** The board collaborates with the department on **University Application Days**, high school visits, and recruitment projects if initiated by the department. --- **INTERNATIONALITY** The number of international students at the Kuopio campus is growing. Serveri aims to support their studies and orientation in Finland. Events and activities are inclusive. Cooperation with **ESN Kisa** will be developed, and activities to promote internationality among Finnish students will be organized in partnership with **ESN Kuopio**. --- **CORPORATE COOPERATION** In 2025, Serveri continues partnerships with existing companies and seeks new ones. Cooperation agreements with recruitment companies will increase job ad visibility. Efforts will be made to find **overall sponsors** and form **two-year deals** to simplify future overall orders. Companies will be encouraged to participate in events like **IT-Rekry, excursions, and sauna evenings**. --- **Disclamer** This text is machine translated, please refer to original finnish version if you need 100% correct information. This text might contain mistakes.